Who This Guide Is For
This article is intended for apartment owners who are considering transferring their property into the hands of professionals for short-term rental management. Whether you're new to the rental world or simply tired of the constant hustle of self-management, this guide will walk you through the onboarding process with MIRO Rooms Rentals — step by step, with real transparency and care.
Maybe you’ve tried renting it yourself and found it time-consuming. Or perhaps you’ve kept the apartment empty and are unsure what it could earn. Either way, this guide is here to demystify the entire process. From our very first conversation to the moment your first guest leaves a 5-star review, you’ll see exactly how we work — and how your apartment can become part of a thriving, high-quality rental ecosystem that works for you.
1. The First Contact
It all begins with a simple message, a call, or a referral. Some of our clients come through recommendations, others find us through online articles or social media. No matter how you found us, that first interaction sets the tone for a future collaboration built on openness and trust.
We’ll ask you a few things: the address, how big the apartment is, and what you’re hoping for — maximum income, stress-free ownership, flexible access to the property? Every client is different, and every apartment has its own unique potential. We tailor our approach to match your expectations and help you unlock the most value.
During this conversation, we also introduce how our service works. We talk about the platforms we use (Airbnb, Booking.com, and more), how guest communication is handled 24/7, and what ongoing support you’ll receive — from cleaning coordination to revenue tracking. There’s no pressure — just open dialogue to see if we’re the right match.
2. Visiting the Apartment
Once we've had a first talk and agreed there's a potential fit, we organize a site visit. Seeing the apartment in person is crucial. It allows us to assess both technical and aesthetic aspects that influence rental potential, and to fully understand the story your space is capable of telling to future guests.
We look at everything — the building's entrance, the apartment’s layout, floor level, lighting, ventilation, decor, and the view from the window. Is it quiet or noisy? Cozy or minimal? Modern or in need of a refresh?
You’ll get honest feedback. We highlight what already works (maybe your kitchen is perfect or the living area has great light), and what could benefit from minor improvements (adding blackout curtains, upgrading the bed linen, replacing a dated lamp). Think of it as a health checkup for your apartment, with a focus on guest appeal and operational smoothness.
3. Planning the Strategy
Now that we’ve seen the apartment and understand its positioning, we build a custom strategy. We evaluate seasonal trends, nearby competition, and traveler demographics. Are we targeting city tourists, digital nomads, or families? Should we aim for higher volume or higher margins? What booking channels make the most sense for this apartment?
We estimate earnings based on similar properties and local data, then present a revenue forecast with several scenarios. You’ll see clearly how different pricing levels, occupancy rates, and platform commissions affect income. We also suggest a pricing model: dynamic, seasonal, or hybrid — each with its own pros and trade-offs.
We use tools that adjust prices automatically depending on demand, weekdays vs. weekends, holidays, and special events in the city. All of this is designed to increase occupancy without sacrificing profitability. You’re involved in every step — we explain the logic behind every number, so you always know what’s happening and why.
4. Getting the Apartment Ready
If your apartment is already furnished and guest-ready — amazing! If not, that’s totally fine. We assist with everything needed to bring the apartment up to standard. Our checklist includes comfort essentials: hotel-grade linen, high-speed Wi-Fi, full kitchen equipment, and smart locks or self check-in options. We know exactly what modern travelers expect.
But we go further: we’ll suggest minor upgrades that can boost appeal and justify higher rates — from cozy rugs and extra lighting to stylish wall art and indoor plants. These aren’t just cosmetic; they create atmosphere, warmth, and a sense of care that guests love.
If you’re not based in the city or simply don’t have time to organize all this — don’t worry. We handle shopping, assembly, cleaning, and even installation. Then we schedule a professional photo shoot, capturing every angle in a way that grabs attention on listing platforms and sparks instant bookings.
5. Signing the Agreement
Once we’ve aligned on strategy and upgrades, we formalize our collaboration. We use a clear and fair agreement, available in multiple formats depending on your preference — fixed income or profit-sharing.
The contract outlines key responsibilities: we manage cleaning, guest messaging, maintenance, and restocking of supplies. You remain the owner, with full access to calendars and options to block dates for personal use.
In cases where it’s helpful, we can also manage your utilities, local taxes, or condo board communications through a limited power of attorney. Our goal is to remove friction from your life — while giving you total visibility and peace of mind.
6. Plugging into the System
Next, we integrate your apartment into our operations ecosystem. That includes:
- Syncing calendars across Airbnb, Booking.com, and our direct booking site
- Uploading listings with SEO-optimized titles, descriptions, and tags
- Setting up automated messaging and smart check-in flows
- Connecting to dynamic pricing engines
- Installing welcome tablets, sensors, or guestbooks (optional)
This is where your apartment becomes part of the MIRO Rooms network — with all the technology, branding, and quality standards that go with it. You benefit from our full stack of tools and systems that make operations smoother and guest experiences better.
7. Welcoming the First Guests
Once everything is in place, it’s time to launch. We list your property across platforms and start accepting bookings. The first guests arrive — and we monitor every detail to ensure a flawless experience.
From arrival to review, we take care of everything:
- Welcome messages
- Emergency support
- Housekeeping coordination
- Guest feedback monitoring
- Monthly performance reporting
We adjust pricing based on early demand signals and guest feedback. You’ll receive monthly summaries with earnings, occupancy, and guest ratings — all accessible online. We continuously improve based on data and keep you informed along the way.
Final Thoughts
Entrusting your apartment to a short-term rental company can feel daunting, but with the right partner, it becomes a streamlined, rewarding experience. At MIRO Rooms Rentals, we combine local expertise, automation, and thoughtful design to make your apartment shine and perform.
We don’t just rent apartments — we tell stories with them, creating experiences that guests remember. And we do it all while protecting your time, peace of mind, and investment.
Want to see what your apartment could earn? Curious about your next steps? Let’s talk — with no obligations.